All of Microsoft Word Shortcut Keys Useful

Keyboard shortcuts is very useful in  Microsoft Word. How to use shortcuts ?  What the shortcuts usually are used in Microsoft Word ?


We use keyboard shortcuts to type data entry or call functions faster. When compared to others person  not using any shortcuts 1, the results were astonishing. This article will introduce you to the magical combination of keyboard shortcuts in  Microsoft  Word



20 Microsoft Word shortcut keys that you would actually use:

• Ctrl+W. Close the active window / document.
• Ctrl+Z.  Undo an action.
• Ctrl+Y. Redo the last action or repeat an action.
• Ctrl+S. Save a document.
• Ctrl+P. Print a document.
• Ctrl+K. Insert a hyperlink.
• Alt+Left. Arrow Go back one page.
• Alt+Right. Arrow Go forward one page.
• Ctrl+C. Copy selected text or graphics to the Office Clipboard.
• Ctrl+V. Paste the most recent addition to the Office Clipboard.
• Ctrl+Shift+A. Format all letters as capitals.
• Ctrl+B. Applies or removes bold formatting.
• Ctrl+I. Applies or removes italic formatting.
• Ctrl+=. Apply subscript formatting (automatic spacing).
• Alt, F, A. Save As.
• Alt, S, T, I. Insert Table of Contents.
• Alt, S, T, R. Remove Table of Contents.
• Alt, W, F. Full Screen Reading – View > Document Views > Full Screen Reading.
• Alt, W, R. Ruler. View > Show/Hide > Ruler.
• Alt, F, X. Exit Word.

All keyboard shortcuts for Microsoft Word

Keyboard shortcuts	To Do This
ALT+TAB	Switch to the next window.
ALT+SHIFT+TAB	Switch to the previous window.
ALT +  the letter underlined in an option	Select an option; select or clear a check box.
ALT + ~	Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.
ALT + 5 on the numeric keypad (with NUM LOCK off)	Select an entire table.
ALT + CTRL + 1	Apply the Heading 1 style.
ALT + CTRL + 2	Apply the Heading 2 style.
ALT + CTRL + 3	Apply the Heading 3 style.
ALT + CTRL + C	The copyright symbol
ALT + CTRL + D	Insert an endnote.
ALT + CTRL + F	Insert a footnote.
ALT + CTRL + HOME	Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
ALT + CTRL + I	Switch to print preview.
ALT + CTRL + K	Start AutoFormat.
ALT + CTRL + L	Insert a LISTNUM field.
ALT + CTRL + M	Insert a comment.
ALT + CTRL + MINUS SIGN	An em dash
ALT + CTRL + N	Switch to Draft view.
ALT + CTRL + O	Switch to Outline view.
ALT + CTRL + P	Switch to Print Layout view.
ALT + CTRL + PAGE DOWN	To the end of the window
ALT + CTRL + PAGE UP	To the top of the window
ALT + CTRL + PERIOD	An ellipsis
ALT + CTRL + R	The registered trademark symbol
ALT + CTRL + S	Split the document window.
ALT + CTRL + SHIFT + PAGE DOWN	Extend a selection to the end of a window.
ALT + CTRL + SHIFT + S	Open Styles task pane.
ALT + CTRL + T	The trademark symbol
ALT + CTRL + Y	Repeat find (after closing Find and Replace window).
ALT + CTRL + Z	Switch between the last four places that you have edited.
ALT + DOWN ARROW	Open a selected drop-down list.
ALT + END	To the last cell in a row
ALT + F1	Go to the next field.
ALT + F10	Display the Selection and Visibility task pane.
ALT + F11	Display Microsoft Visual Basic code.
ALT + F3	Create a new Building Block.
ALT + F3	When text or an object is selected, open the Create New Building Block dialog box.
ALT + F4	Exit Word 2010.
ALT + F5	Restore the program window size.
ALT + F6	Move from an open dialog box back to the document, for dialog boxes that support this behavior.
ALT + F7	Find the next misspelling or grammatical error.
ALT + F8	Run a macro.
ALT + F9	Switch between all field codes and their results.
ALT + F9	Switch between all field codes and their results.
ALT + HOME	To the first cell in a row
ALT + LEFT ARROW	Go back one page.
ALT + PAGE DOWN	To the last cell in a column
ALT + PAGE UP	To the first cell in a column
ALT + RIGHT ARROW	Go forward one page.
ALT + SHIFT + 1	Show all headings with the Heading 1 style.
ALT + SHIFT + A	Expand or collapse all text or headings.
ALT + SHIFT + C	Close the Reviewing Pane if it is open.
ALT + SHIFT + C or ALT + CTRL + S	Remove the document window split.
ALT + SHIFT + D	Insert a DATE field.
ALT + SHIFT + DOWN ARROW	Move selected paragraphs down.
ALT + SHIFT + DOWN ARROW	Row down
ALT + SHIFT + E	Edit a mail-merge data document.
ALT + SHIFT + F	Insert a merge field.
ALT + SHIFT + F1	Choose Table of Contents button in the Table of Contents container when the container is active.
ALT + SHIFT + F1	Go to the previous field.
ALT + SHIFT + F10	Display a menu or message for an available action.
ALT + SHIFT + F10	Display the menu or message for an available action or for the AutoCorrect Options buttonButton image or the Paste options buttonButton image. If more than one action is present, switch to the next action and display its menu or message.
ALT + SHIFT + F2	Choose the Save command.
ALT + SHIFT + F7	Display the Research task pane.
ALT + SHIFT + F9	Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
ALT + SHIFT + F9	Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
ALT + SHIFT + I	Mark a table of authorities entry (citation).
ALT + SHIFT + K	Preview a mail merge.
ALT + SHIFT + L	Show the first line of body text or all body text.
ALT + SHIFT + LEFT ARROW	Promote a paragraph.
ALT + SHIFT + M	Print the merged document.
ALT + SHIFT + MINUS SIGN	Collapse text under a heading.
ALT + SHIFT + N	Merge a document.
ALT + SHIFT + n	Show all headings up to Heading n.
ALT + SHIFT + O	Mark a table of contents entry.
ALT + SHIFT + P	Insert a PAGE field.
ALT + SHIFT + PLUS SIGN	Expand text under a heading.
ALT + SHIFT + R	Copy the header or footer used in the previous section of the document.
ALT + SHIFT + RIGHT ARROW	Demote a paragraph.
ALT + SHIFT + T	Insert a TIME field.
ALT + SHIFT + UP ARROW	Move selected paragraphs up.
ALT + SHIFT + UP ARROW	Row up
ALT + SHIFT + X	Mark an index entry.
ALT + the character code (on the numeric keypad)	Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.
ALT + X	Find out the Unicode character code for the selected character
ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.	Select the active tab of the Ribbon and activate the access keys.
ALT+F5	Restore the size of the active window after you maximize it.
ALT+PRINT SCREEN	Copy a picture of the selected window to the Clipboard.
Arrow keys	Move around the preview page when zoomed in.
Arrow keys	Move between options in a menu of available actions.
Arrow keys	Move between options in an open drop-down list, or between options in a group of options.
BACKSPACE	Delete one character to the left.
BACKSPACE	Open the folder one level above the selected folder.
CTRL + ' (single quotation mark), ' (single quotation mark)	A single closing quotation mark
CTRL + ' (single quotation mark), SHIFT + ' (single quotation mark)	Double closing quotation marks
CTRL + [	Decrease font size 1 point.
CTRL + [	Decrease the font size by 1 point.
CTRL + ]	Increase font size 1 point.
CTRL + ]	Increase the font size by 1 point.
CTRL + ` (single quotation mark), SHIFT + ' (single quotation mark)	Double opening quotation marks
CTRL + `(single quotation mark), `(single quotation mark)	A single opening quotation mark
CTRL + 0 (zero)	Add or remove one line space preceding a paragraph.
CTRL + 1	Single-space lines.
CTRL + 2	Double-space lines.
CTRL + 5	Set 1.5-line spacing.
CTRL + A	Extend a selection to include the entire document.
CTRL + ALT + F1	Display Microsoft System Information.
CTRL + ALT + F2	Choose the Open command.
CTRL + ALT + V	Paste special
CTRL + B	Apply bold formatting.
CTRL + B	Make letters bold.
CTRL + BACKSPACE	Delete one word to the left.
CTRL + C	Copy selected text or graphics to the Office Clipboard.
CTRL + C	Copy the selected text or object.
CTRL + D	Open the Font dialog box to change the formatting of characters.
CTRL + DELETE	Delete one word to the right.
CTRL + DOWN ARROW	One paragraph down
CTRL + E	Switch a paragraph between centered and left-aligned.
CTRL + END	Move to the last preview page when zoomed out.
CTRL + END	To the end of a document
CTRL + ENTER	A page break
CTRL + EQUAL SIGN	Apply subscript formatting (automatic spacing).
CTRL + F	Open the Navigation task pane (to search document).
CTRL + F1	Expand or collapse the Ribbon.
CTRL + F1	Expand or collapse the Ribbon.
CTRL + F10	Maximize the document window.
CTRL + F11	Lock a field.
CTRL + F11	Lock a field.
CTRL + F12	Choose the Open command.
CTRL + F12 or CTRL + O	Display the Open dialog box.
CTRL + F2	Choose the Print Preview command.
CTRL + F3	Cut to the Spike.
CTRL + F3	Cut to the Spike.
CTRL + F3	Cut to the Spike.
CTRL + F4	Close the window.
CTRL + F6	Go to the next window.
CTRL + F9	A field
CTRL + F9	Insert an empty field.
CTRL + F9	Insert an empty field.
CTRL + G	Go to a page, bookmark, footnote, table, comment, graphic, or other location.
CTRL + H	Replace text, specific formatting, and special items.
CTRL + HOME	Move to the first preview page when zoomed out.
CTRL + HOME	To the beginning of a document
CTRL + HYPHEN	An optional hyphen
CTRL + I	Apply italic formatting.
CTRL + I	Make letters italic.
CTRL + J	Switch a paragraph between justified and left-aligned.
CTRL + K	Insert a hyperlink.
CTRL + L	Left align a paragraph.
CTRL + LEFT ARROW	Move one word to the left.
CTRL + LEFT ARROW	One word to the left
CTRL + M	Indent a paragraph from the left.
CTRL + MINUS SIGN	An en dash
CTRL + N	Create a new document.
CTRL + O	Open a document.
CTRL + P	Print a document.
CTRL + PAGE DOWN	Move to the next browse object (set in browse options).
CTRL + PAGE DOWN	To the top of the next page
CTRL + PAGE UP	Move to the previous browse object (set in browse options).
CTRL + PAGE UP	To the top of the previous page
CTRL + Q	Remove paragraph formatting.
CTRL + R	Switch a paragraph between right-aligned and left-aligned.
CTRL + RIGHT ARROW	Move one word to the right.
CTRL + RIGHT ARROW	One word to the right
CTRL + S	Save a document.
CTRL + SHIFT + * (asterisk on numeric keypad does not work)	Display nonprinting characters.
CTRL + SHIFT + <	Decrease font size one value.
CTRL + SHIFT + <	Decrease the font size.
CTRL + SHIFT + >	Increase font size one value.
CTRL + SHIFT + >	Increase the font size.
CTRL + SHIFT + A	Format all letters as capitals.
CTRL + SHIFT + C	Copy formats.
CTRL + SHIFT + C	Copy formatting from text.
CTRL + SHIFT + D	Double-underline text.
CTRL + SHIFT + DOWN ARROW	Extend a selection to the end of a paragraph.
CTRL + SHIFT + E	Turn change tracking on or off.
CTRL + SHIFT + END	Extend a selection to the end of a document.
CTRL + SHIFT + ENTER	A column break
CTRL + SHIFT + F	Open the Font dialog box to change the font.
CTRL + SHIFT + F11	Unlock a field.
CTRL + SHIFT + F11	Unlock a field.
CTRL + SHIFT + F12	Choose the Print command.
CTRL + SHIFT + F3	Insert the contents of the Spike.
CTRL + SHIFT + F3	Paste the Spike contents.
CTRL + SHIFT + F5	Edit a bookmark.
CTRL + SHIFT + F6	Go to the previous window.
CTRL + SHIFT + F7	Update linked information in a Microsoft Word source document.
CTRL + SHIFT + F7	Update linked information in an Word 2010 source document.
CTRL + SHIFT + F8, and then press an arrow key	Extend a selection or block.
CTRL + SHIFT + F8, and then use the arrow keys; press ESC to cancel selection mode	Extend a selection (or block).
CTRL + SHIFT + F8, and then use the arrow keys; press ESC to cancel selection mode	Select a vertical block of text.
CTRL + SHIFT + F9	Unlink a field.
CTRL + SHIFT + F9	Unlink a field.
CTRL + SHIFT + G	Open the Word Count dialog box.
CTRL + SHIFT + H	Apply hidden text formatting.
CTRL + SHIFT + HOME	Extend a selection to the beginning of a document.
CTRL + SHIFT + HYPHEN	A nonbreaking hyphen
CTRL + SHIFT + HYPHEN	Create a nonbreaking hyphen.
CTRL + SHIFT + K	Format letters as small capitals.
CTRL + SHIFT + LEFT ARROW	Extend a selection to the beginning of a word.
CTRL + SHIFT + LEFT ARROW	Select or unselect one word to the left.
CTRL + SHIFT + M	Remove a paragraph indent from the left.
CTRL + SHIFT + N	Apply the Normal style.
CTRL + SHIFT + N	Demote to body text.
CTRL + SHIFT + PLUS SIGN	Apply superscript formatting (automatic spacing).
CTRL + SHIFT + Q	Change the selection to the Symbol font.
CTRL + SHIFT + RIGHT ARROW	Extend a selection to the end of a word.
CTRL + SHIFT + RIGHT ARROW	Select or unselect one word to the right.
CTRL + SHIFT + S	Open Apply Styles task pane.
CTRL + SHIFT + SPACEBAR	A nonbreaking space
CTRL + SHIFT + SPACEBAR	Create a nonbreaking space.
CTRL + SHIFT + T	Reduce a hanging indent.
CTRL + SHIFT + TAB	Switch to the previous tab in a dialog box.
CTRL + SHIFT + UP ARROW	Extend a selection to the beginning of a paragraph.
CTRL + SHIFT + V	Apply copied formatting to text.
CTRL + SHIFT + V	Paste formats.
CTRL + SHIFT + V	Paste formatting only
CTRL + SHIFT + W	Underline words but not spaces.
CTRL + SPACEBAR	Display the full set of commands on the task pane menu.
CTRL + SPACEBAR	Remove manual character formatting.
CTRL + SPACEBAR	Remove paragraph or character formatting.
CTRL + SPACEBAR	Turn Chinese IME on 101 keyboard on or off.
CTRL + T	Create a hanging indent.
CTRL + TAB	Insert a tab character.
CTRL + TAB	Tab characters in a cell
CTRL + TAB	When a menu is active, move to a task pane. (You may need to press CTRL + TAB more than once.)
CTRL + U	Apply an underline.
CTRL + U	Make letters underline.
CTRL + UP ARROW	One paragraph up
CTRL + V	Paste text or an object.
CTRL + V	Paste the most recent addition or pasted item from the Office Clipboard.
CTRL + W	Close a document.
CTRL + X	Cut selected text or graphics to the Office Clipboard.
CTRL + X	Cut selected text to the Office Clipboard.
CTRL + X	Cut the selected text or object.
CTRL + Y	Redo or repeat an action.
CTRL + Y	Redo the last action.
CTRL + Z	Undo an action.
CTRL + Z	Undo the last action.
CTRL + Z	Undo the last action.
CTRL+F10	Maximize or restore a selected window.
CTRL+F6	When more than one window is open, switch to the next window.
CTRL+SHIFT+F6	Switch to the previous window.
CTRL+TAB	Switch to the next tab in a dialog box.
CTRL+W or CTRL+F4	Close the active window.
DELETE	Delete one character to the right.
DELETE	Delete the selected folder or file.
DOWN ARROW	Down one line
DOWN ARROW	To the next row
DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW	Move down, up, left, or right, respectively, among the items on the Ribbon.
END	Go to end of document.
END	Move to the end of the entry.
END	To the end of a line
ENTER	Activate a command or control on the Ribbon so you can modify a value.
ENTER	Finish modifying a value in a control on the Ribbon, and move focus back to the document.
ENTER	New paragraphs in a cell
ENTER	Open the selected folder or file.
ENTER	Perform the action for the selected item on a menu of available actions.
ENTER	Run the selected command.
ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)	An AutoText entry
ESC	Cancel an action.
ESC	Close a selected drop-down list; cancel a command and close a dialog box.
ESC	Close the available actions menu or message.
ESC	Exit reading layout view.
ESC	Turn extend mode off.
F1	Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)
F1	Get Help or visit Microsoft Office.com.
F10	Show KeyTips.
F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW	Move to another tab of the Ribbon.
F11	Go to the next field.
F11	Go to the next field.
F12	Choose the Save As command.
F12	Display the Save As dialog box.
F2	Move text or graphics.
F2 (then move the cursor and press ENTER)	Move text or graphics once.
F4	Repeat the last action.
F4 or ALT + I	Open the Look in list.
F5	Choose the Go To command (Home tab).
F6	Go to the next pane or frame.
F6	Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.
F6	Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
F7	Choose the Spelling command (Review tab).
F8	Extend a selection.
F8	Turn extend mode on.
F8 (press once to select a word, twice to select a sentence, and so on)	Increase the size of a selection.
F8 + arrow keys; press ESC to cancel selection mode	Extend a selection to a specific location in a document.
F8, and then press LEFT ARROW or RIGHT ARROW	Select the nearest character.
F9	Refresh.
F9	Update selected fields.
F9	Update the selected fields.
First letter of an option in a drop-down list	Select an option from a drop-down list.
Hold down SHIFT and press an arrow key repeatedly	Extend a selection to adjacent cells.
HOME	Go to beginning of document.
HOME	Move to the beginning of the entry.
HOME	To the beginning of a line
HOME or END	Select the first or last item in a gallery.
Left ALT + SHIFT	Switch between languages or keyboard layouts.
LEFT ARROW	One character to the left
LEFT ARROW or RIGHT ARROW	Move one character to the left or right.
n, ENTER	Go to page n.
PAGE DOWN	Down one screen (scrolling)
PAGE UP	Up one screen (scrolling)
PAGE UP or PAGE DOWN	Move by one preview page when zoomed out.
PAGE UP or PAGE DOWN	Scroll up or down in the selected gallery list.
Press ALT + H to move to the Home tab, and then press F,O.	Open the Office Clipboard
PRINT SCREEN	Copy a picture of the screen to the Clipboard.
Right ALT	Turn Korean IME on 101 keyboard on or off.
RIGHT ARROW	One character to the right
SHIFT + DOWN ARROW	Extend a selection one line down.
SHIFT + END	Extend a selection to the end of a line.
SHIFT + END	Select from the insertion point to the end of the entry.
SHIFT + ENTER	A line break
SHIFT + F1	Start context-sensitive Help or reveal formatting.
SHIFT + F1 (then click the text with the formatting you want to review)	Review text formatting.
SHIFT + F10	Display a shortcut menu for a selected item such as a folder or file.
SHIFT + F10	Display a shortcut menu.
SHIFT + F10	Display the shortcut menu for the selected item.
SHIFT + F10	Display the shortcut menu for the selected item.
SHIFT + F10	Open a drop-down menu for the selected gallery item.
SHIFT + F10	When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.
SHIFT + F11	Go to the previous field.
SHIFT + F11	Go to the previous field.
SHIFT + F12	Choose the Save command.
SHIFT + F2	Copy text.
SHIFT + F2 (then move the cursor and press ENTER)	Copy text or graphics once.
SHIFT + F3	Change the case of letters.
SHIFT + F3	Change the case of letters.
SHIFT + F4	Repeat a Find or Go To action.
SHIFT + F5	After opening a document, to the location you were working in when the document was last closed
SHIFT + F5	Move to the last change.
SHIFT + F5	To a previous revision
SHIFT + F6	Go to the previous pane or frame (after pressing F6).
SHIFT + F7	Choose the Thesaurus command (Review tab, Proofing group).
SHIFT + F8	Reduce the size of a selection.
SHIFT + F8	Reduce the size of a selection.
SHIFT + F9	Switch between a field code and its result.
SHIFT + F9	Switch between a selected field code and its result.
SHIFT + HOME	Extend a selection to the beginning of a line.
SHIFT + HOME	Select from the insertion point to the beginning of the entry.
SHIFT + LEFT ARROW	Extend a selection one character to the left.
SHIFT + LEFT ARROW	Select or unselect one character to the left.
SHIFT + PAGE DOWN	Extend a selection one screen down.
SHIFT + PAGE UP	Extend a selection one screen up.
SHIFT + RIGHT ARROW	Extend a selection one character to the right.
SHIFT + RIGHT ARROW	Select or unselect one character to the right.
SHIFT + TAB	Move back through options.
SHIFT + TAB	One cell to the left (in a table)
SHIFT + TAB	Select the preceding cell's contents.
SHIFT + TAB	To the previous cell in a row
SHIFT + UP ARROW	Extend a selection one line up.
SHIFT+F6	Move to a task pane from another pane in the program window (counterclockwise direction).
SHIFT+TAB	Move to the previous option or option group.
SPACEBAR	Perform the action assigned to the selected button; select or clear the selected check box.
SPACEBAR or ENTER	Activate the selected command or control on the Ribbon.
SPACEBAR or ENTER	Open the selected menu or gallery on the Ribbon.
SPACEBAR or ENTER	Perform the action assigned to the selected button.
TAB	Move forward through options.
TAB	Move to the next option or option group.
TAB	One cell to the right (in a table)
TAB	Select the next cell's contents.
TAB	To the next cell in a row
TAB or SHIFT + TAB	Move the focus to each command on the Ribbon, forward or backward, respectively.
TAB or SHIFT + TAB	When a task pane is active, select the next or previous option in the task pane.
The character code, ALT + X	Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (Euro currency symbol ), type 20AC, and then hold down ALT and press X.
The slash (/) key on the numeric keypad	Hide or display character formatting.
UP ARROW	To the previous row
UP ARROW	Up one line
Windows logo key  + C	Display a list of correction alternatives.
Windows logo key  + H	Turn handwriting on or off.